Examples and use cases

The most common examples

The classic event invitation

The date for an event has already been set. The organizer simply wants to know who can come and how many guests they will bring.
For example: birthdays, christmas parties, summer festivals, general parties, etc.

Project Type:
Event Invitation

Typical Settings:

  • Open or hidden, depending on the goal (open usually brings more participants)
  • Set answer deadline
  • Comments “on”
  • ALWAYS with own background image

Availability checks of all kinds

The dates for a series of events have already been set. The organizer wants to know who can or wants to come on which dates.
For example: course planing, training plans, shift schedules, deployment plans, etc.

Project Type:
Usually date polls

Typical Settings:

  • Not hidden
  • No deadline, as these polls often remain “open”
  • Usually with a max limit on the “yes” responses, as the required or allowed number of people is limited
  • Do not automatically mark empty responses as “no”
  • Comments “on”
  • Usually, sub-administrators are also designated
  • Mostly with own background image

The classic date poll

A group of people is looking for a date/time that suits most.
For example: conference calls, meetings, dinners, vacations with friends, etc.

Project Type:
Either a date or a text poll, depending on which fits better.

Typical Settings:

  • Not hidden
  • With deadline
  • No limit on the responses
  • Automatically mark empty responses as “no”
  • Comments “on”
  • Usually with own background image

Appointment planning

The dates for a series have already been set. The organizer wants to distribute them to a group of people as easily as possible.
For example: appointments with parents in school or child care

Project Type:
Usually a date poll

Typical Settings:

  • Hidden (privacy)
  • No deadline as these polls stay “open” for a while
  • Max limit of “yes” set to 1, as only one person can come per appointment
  • Participants can only choose one option as “on” since each person only gets one appointment.
  • Comments “on” (only visible to admins in this case)
  • Almost always with own background

Date poll / Text poll or Invitation?

Ultimately, all 3 types of kulibri polls are about asking your participants for answers.

  • With the date poll, you ask for specific dates and possibly times, and maybe an additional detail, such as:
      • Option 1: 6/18/23; 6:00 PM – 10:00 PM; Frankfurt
      • Option 2: 6/25/23; 4:00 PM – 8:00 PM; Munich

That is, the survey is highly structured, with fixed times provided.

kulibri Termin Optionen
Date options
  • With a text poll, you can define freely what you want to ask

This can also be about a type of appointment request, such as

      • Option 1: First week of June
      • Option 2: Third week of July

or it can be a vote, for example, in a non profit:

      • Option 1: Financing of the sidewalk
      • Option 2: Financing of the playground
kulibri Text Optionen
Free text options
  • In the case of event invitation, the date is already set and you just want to know who is coming and how many guests they are bringing
Answer options for events